HOW TO WRITE AN EMAIL

Introduction

You should include in your message: the subject, greeting, message, and signature.

Subject

The subject is the first  thing the people will see in your message together with your name. Your subject should be brieff, like a summary of your message. For instance, if you write about your city "Description of my city".

Salutation

Depending of the person you are writing to you may use  "Dear XXXX" if you don't know the person (more formal) or "Hi   XXXXX" if it is more informal, like a friend.

Body of Messages

Your message should be correct and clear in relation to content, grammar and spelling. You can also use a spell check from your email account before sending the message. It shouldn't be very long becuase it is tiring to read long messages!

If you need to write a very long passage, it might be a good idea to put the information on the web, and tell the reader where they can read the message.

Your paragraphs should be short and separated by a line to divide paragraphs.  

Each paragraph has one main idea and the most important paragraph/idea should come first.

Signature

You should always include your name at the end of your message. It is a formal message you can also include your address and phone. 

Attachments

You can attach files to your message but you should always take into account that the other person can read it, that is, that the file has a common format.

 Reread your email

Remember to re-read your messages before sending them. You can always find mistake or you can change the expression and style.